Business Expenses Paid By Personal Bank Account

Personal Funds

Personal Funds

I am setting up a new client and he did not have a business bank acct opened up the first month he was in business. He paid and used his personal checking to pay for items he needed for the business. I have balanced his business account. However, I need to know how to record the business expenses that were paid out of his personal checking?

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Aug 18, 2023
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by: BB

When a business owner uses personal funds for business expenses, it's essential to accurately reflect these transactions in the business's accounting records. Here's how to approach this scenario:

Owner's Equity/Contribution: Record the amount the owner spent from personal funds as an owner's contribution (or capital contribution) to the business. This increases the owner's equity in the business.

Expense Recording: For each expense paid using the personal account, create an expense entry in the business books just as if the business had paid for it. This will ensure that your profit and loss statement accurately reflects all business expenses.

Liability Account: Set up a liability account named "Reimbursable Expenses" or "Due to Owner." When the owner pays for a business expense from personal funds, credit this liability account. When the business eventually pays back the owner, you will debit this account.

Documentation: Ensure that you have receipts or documentation for each expense, even if it was paid from a personal account. This is vital for tax and audit purposes.

Reimbursement: Once the business is financially stable or has a business bank account set up, you can create a transaction to reimburse the owner for the expenses paid from personal funds. This will reduce the "Due to Owner" liability or the owner's equity account.

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Business Gas Expense

Business Gas Expense

Business Gas Expense

Should gas be put under travel or vehicle expense?

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Aug 18, 2023
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Business Trip Expenses
by: BB

Gas expenses are typically categorized under "Vehicle Expenses" because they directly relate to the operation and maintenance of a vehicle. "Travel Expenses" usually encompass broader costs associated with trips, such as lodging, meals, and airfare.

However, if gas is purchased in the context of a business trip (for example, renting a car and buying gas for it while on a trip), it might be included under "Travel Expenses" for simplicity. It's essential to remain consistent in whichever categorization method you choose.

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Business Investment Accounting

by Loree
(Great Falls, MT)

Business Investment

Business Investment

I do the books for a small 501(c)(3) which recently received a relatively large amount of money from another nonprofit that decided to merge interests with mine. Should I debit cash and credit some kind of capital fund or income?
Thank you!

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Aug 18, 2023
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Net Assets With Donor Restrictions
by: BB

When recording the receipt of funds for a 501(c)(3) from another nonprofit, especially in the context of a merger, you would typically debit "Cash" (or the appropriate bank account) to reflect the increase in assets. The credit side is a bit more nuanced.

If the money is given with the intention of it being a temporary resource, it should be credited to a revenue account, typically titled something like "Contributions" or "Grants." However, if the funds are meant to serve as a permanent or long-term resource for the organization (similar to an endowment or a permanently restricted net asset), then they would be credited to a "Restricted Fund" or "Net Assets With Donor Restrictions" account.

Always ensure the proper documentation is kept regarding the intention and restrictions (if any) of the funds received.

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Business or Personal Account

by Julia
(USA)

Business Banking Accounts

Business Banking Accounts

Hello, I just opened a small business as a s-prop. Should I have to open a business account in a bank, or I could use my personal account? And should I get EIN for the business? Thanks a lot.

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Aug 18, 2023
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Business S-Corp Bank Accounts
by: BB

Congratulations on your new business! Bank Account: For an S-Corporation (S-prop as you've mentioned), it's essential to open a separate business bank account. Mixing personal and business transactions can lead to complications, especially when it comes to tracking expenses, revenue, and most importantly, during tax time. Keeping separate accounts upholds the corporate veil and helps maintain the distinction between the corporation and its shareholders.

EIN: Yes, you should obtain an Employer Identification Number (EIN) for your S-Corporation. An EIN is like a Social Security Number for businesses. It's required for corporations, and you'll need it for tax purposes, to open a business bank account, and potentially when hiring employees.

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Business Question Now

Business Industrial Growth

Business Industrial Growth

Which are some ways businesses helped to make American's lives more enjoyable in the early 1900s?

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Aug 18, 2023
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Business Industrial Growth
by: BB

In the early 1900s, a period of industrial growth and innovation, businesses introduced numerous products, services, and cultural institutions that greatly enhanced the daily lives of Americans. Here are some notable ways they contributed:

Automobiles: Companies like Ford introduced affordable cars, like the Model T, transforming transportation and making travel more accessible to the average American.

Entertainment: The rise of Hollywood and the film industry brought about the advent of motion pictures. Movie theaters became popular entertainment venues.

Radio: The proliferation of radio broadcasts provided a new form of entertainment, information, and connectivity, reaching households across the country.

Appliances: Businesses began producing household appliances such as washing machines, refrigerators, and vacuum cleaners, which made daily chores easier and improved home living standards.

Department Stores: Retail giants like Sears and Macy's made shopping a leisure activity and offered a wide variety of products under one roof.

Mail Order Catalogs: Companies like Sears, Roebuck, and Co. made shopping from home possible, delivering goods even to those in rural areas.

Music: The recording industry blossomed, bringing jazz, blues, and other genres to wider audiences. Phonographs and gramophones allowed people to listen to music in their homes.

Sports: The establishment of major sports leagues (e.g., Major League Baseball) and the construction of stadiums played sports both a popular pastime and a form of entertainment.

Air Travel: Companies like Boeing advanced the aerospace industry, paving the way for commercial aviation and making long-distance travel faster.

Amusement Parks: The early 1900s saw the birth of amusement parks like Coney Island, providing novel forms of entertainment and recreation.

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HST Transition Support Cheque for Small Business

by Deb
(Ontario)

Small Business Cheques

Small Business Cheques

To which GL account should I post the Ontario government's cheque for small business HST transition support. I don't have a GL called "Other Revenue". Do I need to create that GL?
Thanks.

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Aug 21, 2023
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Small Business HST Transition Support
by: BB

When receiving the Ontario government's cheque for small business HST transition support, you should typically post it to an appropriate income account that reflects the purpose of the payment.

If you don't have a specific GL account for this type of revenue, you might consider creating a new account called "Government Grants" or "Government Assistance" to accurately track such transactions.

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Capital Contribution Start-Up Business Costs

by Bethany Sloan
(Yucaipa, Ca)

Owner's Business Contributions

Owner's Business Contributions

How can I properly record in QuickBooks the occasional transfer of funds from my personal checking account to my business account to cover inventory costs, ensuring that my balance sheet doesn't reflect debt?

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Aug 21, 2023
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Owner's Business Contributions
by: BB

Recording the transfer of personal funds into your business as a capital contribution is essential for an accurate balance sheet. Here's how you can do it in QuickBooks:

Create an Equity Account: If you haven't already, create an equity account called "Owner's Contributions" or something similar.

Record the Transfer: When you transfer money, record a deposit in the business checking account and select the "Owner's Contributions" equity account as the receiving account.

Monitor Contributions: Regularly review this equity account to ensure that all contributions are recorded correctly, and your balance sheet reflects the true financial position.

Consult a Professional if Needed: Since you want to ensure everything looks right for a line of credit application, it might be beneficial to consult with an accountant or an Enrolled Agent, like yourself, to review the entries and confirm they meet all the necessary financial requirements.

By following these steps, you'll be reflecting the funds as contributions to the business rather than loans, which means it won't appear as a debt on the balance sheet.

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If a business received $2000 from sales

by Colette Bascome
(Bermuda)

If a business received $2000 from sales, this would

a) increase assets and increase owner's equity.
b) increase assets and decrease liabilities.
c) increase liabilities and decrease owner's equity
d) decrease assets and decrease owner's equity.

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Moving Data Into New Business Accounts In Mid Fiscal Year!

by Frustrated and Dazed
(Maryland )

We have a new accountant who wants me to create 4 new company files w/in QB for the 4 other companies I have including moving all the years expenses and balances to the new accounts. Currently these expenses and bank accounts are located in one qb company file and reconciled each month, with the expenses being broken down in classes representing each company. It was set up this way since the owners mingle credit cards charges, payments, bank income, loans and expenses from their other business accounts. So one loan taken out for company a is being paid by company b, while company b may sometimes use their charge card to pay for expenses to company C. I know it's easier to do it with separate companies but when you mingle funds it's a nightmare. I'm sure I'll see entries along the way from one company that needs to be entered into some other company. So I need to know how to do this so I'm not entering the same data multiple times.

I set up the individual Books for all 4 of the companies and pluged in the opening balance as of March 31 of this year, (one date was a good as any other in my opinion) so I only have to reenter the 2nd and part of the 3rd quarter data. My question is this:

How do I zero out the first quarter entries in the one multi company file in QB? I'm sure no matter what i do I'm going to be doing a lot of data entry for a long time to play catch up.

I had some cheat sheet notes once but I can't seem to find them, now that I need them.

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Property Survey and Home Based Business

by Rita
(Ontario)

To establish my driveway as being non mutual/shared driveway for my business I had to have a real property report done to determine the boundary lines. Can I claim the property survey as a business expense? How about also the fence I erected to define the boundaries after?

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Quicken Home and Business Category For Salary?

by Marti

I am a sole proprietor with a very small, simple business (tutoring.) How do I categorize withdrawing money? I have my salary category as under the "personal income" type in my personal checking account for my deposits, but when I withdraw money for my salary from the business account I don't see anything appropriate in the standard quicken categories. I have thought it would come up as some type of business expense, but I need to make sure. Also when I try to set up such a category quicken seems to want to automatically re-assign the withdrawal to "personal expense."

thanks

Marti

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Recording My Business Expenses

I'm starting a business and would like to know when I record my operating expenses(materials, supplies, ect) should I include the state sales tax or just the subtotal on the receipt? Thank you.

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May 17, 2011
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RE: Sales Tax
by: Anonymous

Your accounting software will take your sales tax into account. It will automatically remove taxes from all totals, at least it does in the software I use. Remember to set up the tax codes for your software.

If you are entering data manually, not by software, the taxes should be removed first.
The taxes should be removed only if you have a tax number.

I am in Canada, things may be different in the States. Here, in Canada, if you are a sole proprietor and your income is below 30,000 then you don't have to take the taxes out.

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Small Business Aquisition Bookkeeping Question


I recently purchased an existing company, purchasing shares.

I paid 220k thousand, received 100 shares total split 50 for each myself and my husband.

Current books show goodwill at 209k and share capital at 100 dollars.

How do I appropriately record this purchase to ensure I can claim my future capital gains exemption?

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Aug 17, 2023
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Share Purchase
by: BB

When you purchase an existing company by acquiring its shares, it's crucial to ensure that the transaction is correctly recorded to safeguard future benefits like the capital gains exemption. Here's a suggested way to record the purchase based on the details you provided:

Share Purchase: The money you paid to acquire the company's shares ($220,000) will be recorded as a capital investment in the purchased company on your personal books or in the entity that made the purchase. This becomes the cost base for future capital gains calculations.

Goodwill: It seems the company has an existing goodwill value of $209,000 on its books. Goodwill arises when the purchase price of a company exceeds its tangible and intangible net assets. It represents the value of the company's brand, customer base, proprietary technology, goodwill, and other intangible assets. The existing goodwill value shouldn't directly change with your purchase unless you're reevaluating the company's intangibles.

Share Capital: On the company's books, share capital represents the equity stake taken by shareholders. It seems that the existing share capital is $100, which is likely the nominal or par value of the shares. This doesn't change with your purchase. What changes is the ownership record, i.e., the shares are now in your and your husband's name.

Future Capital Gains Exemption: Ensure that the company qualifies for the capital gains exemption. In some jurisdictions, this typically means the company must be an active business, and a significant portion of its assets must be used in an active business in the region. You might want to consult with a tax advisor to ensure you meet all criteria for the exemption.

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Small Business Impact On Child Tax Credit

by Kate
(Kent, WA)

Child Tax Credit Eligibility

Child Tax Credit Eligibility

Last year I was a SAHM and my husband was in school full time, so neither of us had income and could not claim our kids for the tax credit. This year I am wondering how I can get it. My husband is still in school, and I just started a business.

I was told that I have to make $3000 to claim a child, is this so? And if so, what if I make less than that - do my write offs help with that at all? Also - as a business owner, how much can I make and claim the earned income credit? Thank you in advance for any help you can provide.

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Aug 18, 2023
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Child Tax Credit Eligibility
by: BB

To address your concerns, let's tackle each question one by one:

Child Tax Credit Eligibility: The Earned Income Tax Credit (EITC) and the Child Tax Credit (CTC) have income thresholds you must meet to qualify. While there is a minimum amount of earned income to qualify for the EITC, the amount varies based on the number of qualifying children and your filing status.

Business Income and EITC: If you're a business owner, your net earnings from your business are considered earned income. That means after you've subtracted your business expenses (or write-offs), the net income amount is what counts towards the EITC. If your net earnings are less than the minimum required for EITC, you wouldn't qualify based on that income.

EITC Income Limits: The income limit for the EITC varies annually and is based on your filing status and the number of qualifying children. You would need to refer to the IRS guidelines for the current year to determine the exact income limits applicable to you.

To maximize your benefits and ensure you're claiming credits accurately, consider consulting with a tax professional. Tax codes can be complex, and individual situations can have nuances that might be overlooked without expert guidance.

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Transferring Funds From Personal Account To Business Account

by Deb
(cincinnati, oh)

How do you record funds that were transferred from a personal account to a business account and then the funds paid taxes from the business account?

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Using Personal Money for Business Purchase

The owner of our company deposited his personal money into the business account to purchase a company vehicle. When entering it into check register, how do I "code" the deposit? Loan to company" Automobile expense?
Help please...
Patty

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