Profit Sharing & Data Bases

At this time in order for my company to keep track of how much our future contributions are going to be every payroll cycle we put the amount on tallied in Excel into our what we named the virtual account. Is there a better way to keep track of what will be going out at the end of the year, and if so can you please share?

Thank you

Also can you suggest any systems that can help with double bookkeeping both in excel and Quickbooks, or is there no solutions yet, because other places I have worked always used both the accounting system and excel.

My goal is to use just one database.

Thank you again

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